A Simple Small Office Stationery Checklist

organised tidy office stationery
Published on May 31, 2022
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No business can run without stationery! Even though most tasks are done digitally nowadays, it is still very important for any modern office to have stationery on hand for each employee.

When most people think about stationery, we only think of things like pens and pencils. However, there are loads more stationery items that are essential to any office that you probably won’t even notice.

If you’ve recently opened a small office, then it’s important to have a checklist of items you need to purchase so that you don’t end up over-ordering or find yourself being short of anything.

Or if you’re an established small office, then you’ll already know how easily these small items can go missing within the workplace! So it’s a good idea to keep a list of what exactly your office needs, and keep a record of how many you have so you know when you need to stock up on more. 

1) Pens & Pencils

a blue pot full of pens and pencils

No matter what type of business you operate, pens and pencils will undoubtedly be something that you’ll use on a daily basis. 

These are generally pretty low cost, and more than likely will go missing more than anything else! So it’s a good idea to stock up from the outset. You can save even more money if you buy your pens and pencils with our discount codes for The Pen Shop.

2) Highlighters & Whiteboard Pens

 a green highlighter marking a book

If you love being organised with to-do lists, then highlighters will be your best mate! They’re also a great tool for picking out any important information from documents.

And no matter how much you ask your staff to put the lids back on properly, permanent markers and whiteboard pens seem to dry up so fast! So make sure you keep those stocked up. Our go-to place for the best range of highlighters and marker pens has to be WHSmith. 

3) Staplers

a stapler and paper

There’s nothing worse than losing small bits of paper or receipts, which is why a stapler is essential for every desk.

It’s also useful for sending letters, and for filing paperwork.

4) Calculators

a woman at a desk using a calculator

Most people use their phones or laptops for a calculator nowadays, so you probably don’t want to purchase too many of these for your office. 

However, a physical calculator can definitely come in useful if you have a lot of calculations to do all at once, especially for anyone in a financial or accounts team.

5) Paper

paper going into a printer

As we’ve mentioned before, most things can be done digitally nowadays and it’s extremely important that offices support the environment by keeping their amount of paper usage down to a minimum.

However, there are always going to be times when paper is needed, especially for printing. You can check out Paperchase for some great deals on paper.

You should always encourage employees to recycle pieces of paper where possible, though, by using the backs of sheets of paper to take notes rather than using an unused piece. 

6) Notepads

a person writing on a notepad

Whether you’re taking notes in a meeting, or you don’t want to forget any of your brilliant ideas – a notepad is a must-have piece of stationery for anyone in an office.

A ring or spiral notepad rather than one with a glued spine allows you to easily tear out any pieces of paper once they become redundant to keep your notepad looking neat and tidy. As well as calendars, you can also use our discount codes for Calendar Clubs on a wide range of notepads.

7) Diaries & Planners

a man looking at his phone and diary

If you want your team members to be punctual and organised, then diaries are super important!

Ensure all of your employees have a diary each and encourage them to use it as much as possible. You may find that they prefer digital diaries which are also a handy way to keep track of your days while you’re out and about. 

A wall planner is also a good way for transparency within the team to let everyone know about anything that’s going on that week. Whatever your requirement, Clarisworld has tonnes of diaries and planners for your perfect fit.

8) Folders

a pile of papers and folders on a desk

Loose papers flying around the office is just asking for chaos! Provide all employees with various types of folders, to keep all of their paperwork organised and together.

An organised desk can also highly contribute to employee productivity and can lower stress levels amongst the team. 

9) Whiteboards

a young woman writing on a whiteboard with a group of people

If you have regular team meetings, brains-storming sessions, or client meetings – then whiteboards are a must-have.

They can also be a great addition to an office space. They can be used to let the team know about the latest news or events, and can also be used as a way to keep track of KPIs and other office metrics. 

10) Envelopes

a man putting a letter into an envelope

Last but not least, Every business needs a variety of postage and packaging equipment. 

Even if you’re not a business that sells physical items, postage options such as envelopes and parcels are great office supplies to keep in stock. Stamps, labels, and storage boxes also come in very handy.


Charlotte Marshall

Lead Editor

Being a full-time content writer and part-time shopaholic, globe-trotter and avid lover of all things food (and wine)...I love researching the best money-saving hacks so that I can help fuel my own passions, and yours!


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